Divisional Secretary

Department Secretary

• Join a world class organisation, supporting our Dampier Salt Limited Department

• Ongoing access to family-friendly health and medical wellbeing support

• Full time Perth, Central Park based role – flexible working arrangements available

About the role

We’re looking for an experienced Department Secretary to join Dampier Salt Limited and become the coordination hub for our General Manager and the broader division. In this fast‑paced, highly collaborative role, you’ll help orchestrate the moments that matter—keeping people aligned, information flowing, and plans moving from intent to impact.

Reporting to the General Manager of Dampier Salt Limited, you will:

• Team Days: Organize and prepare team days, ensuring agendas and logistics drive connection and action

• Calendar Management: Coordinate diaries for leaders, securing attendees and facilities

• Travel & Site Visits: Arrange bookings and monthly site visits for smooth operations

• Meeting Coordination: Manage site activities, visitor engagements, and craft effective agendas

• Communications & Reporting: Draft communications and run reports to inform and celebrate progress

• Procurement Support: Raise purchase orders and receipt goods/services accurately

• Presentation Development: Create weekly and monthly updates that tell the story clearly

• Service Requests: Manage end-to-end stakeholder requests with professionalism

• Meeting Outcomes: Plan meetings, take minutes and actions, and follow through

• Compliance: Monitor training completion to keep teams current and safe

You’ll be at the centre of a dynamic operation—partnering across leaders and teams, solving problems in real time, and turning complexity into clarity. If you thrive on collaboration, precision and progress, this is a chance to make a visible difference every day.

About you

To be successfully considered for this role, you will have:

• Demonstrated ability to follow specific policies, procedures and guidelines

• Sound problem-solving skills and ability to make decisions in a quick and thorough manner

• Ability to multitask

• Flexibility to attend monthly site visits or as required

• Strong attention to detail whilst managing challenging and conflicting priorities

• Prior experience within a similar role

• Advanced ability to use Microsoft Suite packages

• Sound experience in preparing correspondence, reports, presentations and agendas

• Ability to communicate well at all levels both verbally and written

• C Class Manual drivers’ licence

What’s on offer

Be recognised for your contribution, your thinking and your hard work, and go home knowing you’ve helped the world progress.

• A work environment where safety is always the number one priority

• A permanent position working directly for Rio Tinto

• A competitive base salary reflective of your skills and experience with annual incentive program

• Comprehensive medical benefits including subsidised private health insurance for employees and immediate family

• Attractive share ownership plan

• Company provided insurance cover

• Extensive salary sacrifice & salary packaging options

• Career development & education assistance to further your technical or leadership ambitions

• Ongoing access to family-friendly health and medical wellbeing support

• Leave for all of life’s reasons (vacation/annual, paid parental, personal & cultural leave)

• Exclusive employee discounts (banking, accommodation, cars, retail and more)

• Possible domestic relocation assistance

Where you will be working

This is a Perth based role, operating out of our Perth CBD offices. This role is being offered on a full-time basis, with flexibility to work some days from home or the ability to work school hours.

In the Pilbara region of Western Australia, we own a world-class, integrated network of 17 mines, four independent port terminals, a rail network spanning nearly 2,000 kilometres and related infrastructure – all designed to respond rapidly to changes in demand. We are one of the world’s leading producers and exporters of iron ore.

Who we are  

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.  

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win and meet opportunities. 

Respect and Inclusion

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.

Respect and Inclusion

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

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