• Partner closely with the General Manager and the leadership team, providing trusted executive support that keeps priorities, people and key commitments moving.
• Build broad exposure across Rio Tinto Iron Ore while strengthening your executive coordination, stakeholder management and operational knowledge.
• Work at the centre of a fast-paced Pilbara operation, connecting leaders and teams and helping create the structure that enables effective decision-making.
We’re Finding Better Ways™ to provide materials the world needs, now and in the future. Our values – care, courage and curiosity – guide how we work and how we treat each other.
About the role
We are looking for a Divisional Secretary to provide high-level executive support to the General Manager and the leadership team, helping leaders stay focused on operational priorities and ensuring key commitments are coordinated effectively.
In this role, you’ll act as a trusted point of coordination for the General Manager, managing complex schedules, information, meetings and travel
while building strong relationships across Rio Tinto Iron Ore.
You’ll bring structure and forward planning to a dynamic operational environment, anticipate competing priorities and help the leadership team work efficiently and stay connected.
This is a great opportunity for an experienced Executive Assistant or Senior Administrative professional who enjoys working closely with senior leaders, exercising judgement and discretion, and making a visible contribution to a high-performing operational team.
What you’ll be doing
Reporting to the General Manager and working closely with the leadership team within Rio Tinto Iron Ore, you will be:
• Provide proactive, high-level executive support to the General Manager and leadership team, anticipating priorities and coordinating complex day-to-day commitments.
• Act as a trusted point of contact for internal stakeholders, triaging requests, coordinating information and supporting effective communication across the organisation.
• Partner with business advisors and administrative professionals across Rio Tinto Iron Ore to align priorities, share information and support seamless leadership operations.
• Manage the General Manager’s complex calendar, balancing competing priorities, scheduling key engagements and proactively resolving conflicts.
• Coordinate meetings and leadership forums, including agendas, papers, logistics and follow-up actions to support timely decision-making and accountability.
• Arrange domestic site visits and international travel, preparing detailed itineraries and coordinating changes to minimise disruption.
• Organise leadership workshops, conferences and divisional events, including team days, service awards and end-of-year functions.
• Manage executive administration and financial processes, including purchase orders, invoices and corporate credit card reconciliations, with accuracy and appropriate confidentiality.
About you
Required for success
• A commitment to the safety of yourself and your team
• Demonstrated experience providing high-level Executive Assistant or comparable support to senior leaders, with the judgement to anticipate priorities, manage competing demands and keep critical commitments moving in a complex, fast-paced environment
• Proven ability to manage complex executive calendars, leadership meetings and travel with a high degree of autonomy, including prioritising engagements, resolving conflicts and adapting quickly as business needs change
• Demonstrated discretion and sound judgement when handling confidential, sensitive and time-critical information on behalf of senior leaders
• Highly effective written and verbal communication skills, with experience preparing executive correspondence and meeting materials and coordinating confidently across senior leaders and diverse stakeholder groups
• Proficiency in Microsoft Outlook, Word and PowerPoint, with demonstrated attention to detail when producing executive correspondence, presentations and leadership meeting materials
Helpful for Success
• Experience providing executive support within mining, resources or another large-scale operational environment, with an understanding of the pace and priorities of operational leadership
• Experience managing executive financial administration, including purchase orders, invoice processing and corporate credit card reconciliations
What we offer
Be recognised for your contribution, your thinking and your hard work, and go home knowing you’ve helped the world progress.
- A work environment where safety is always the number one priority
- A permanent position working directly for Rio Tinto
- A competitive base salary reflective of your skills and experience with annual incentive program
- Comprehensive medical benefits including subsidised private health insurance for employees and immediate family
- Attractive share ownership plan
- Company provided insurance cover
- Extensive salary sacrifice & salary packaging options
- Career development & education assistance to further your technical or leadership ambitions
- Ongoing access to family-friendly health and medical wellbeing support
- Leave for all of life’s reasons (vacation/annual, paid parental, personal & cultural leave)
- Exclusive employee discounts (banking, accommodation, cars, retail and more)
Where you’ll be working
In the Pilbara region of Western Australia, we own a world-class, integrated network of 18 mines, 4 independent port terminals, a rail network spanning nearly 2,000 kilometres and related infrastructure – all designed to respond rapidly to changes in demand. We are one of the world’s leading producers and exporters of iron ore.
Applications close on 20th Of October 2026 (Rio Tinto reserves the right to remove advertised roles prior to this date).
About Rio Tinto
Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.
We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.
Respect and Inclusion
At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTQ+ community, mature workers, people with disabilities and people from different cultural backgrounds.
We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.
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Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminum, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.
We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs—striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win and meet opportunities.
At Rio Tinto, we particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQ+ community, mature workers, people with disabilities, and people from different cultural backgrounds.
We are committed to an inclusive environment where people feel comfortable being themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or anything else that makes us who we are.
Start your application
Take your leadership career to the next level.
Where can Rio Tinto take you?
You’re passionate and ambitious with tremendous career aspirations. The breadth and growth of our organisation empowers you to define your ideal career path.
Take a look at Katie’s career journey
Take a look at Katie’s career journey
- 2022 - PresentManager Projects - Energy DevelopmentBrisbane, Queensland, Australia
- 2021Superintendent Operations CentreBrisbane, Queensland, Australia
- 2020Development / Drill and Blast SuperintendentPilbara, Western Australia
- 2019Deputy Quarry ManagerPilbara, Western Australia
- 2018Development SupervisorPilbara, Western Australia
- 2017Senior Engineer of Drill, Blast and SurveyPilbara, Western Australia
- 2016Production EngineerPilbara, Western Australia
- 2015Mine scheduler - 2 week plannerPilbara, Western Australia
- 2014Drill and Blast EngineerPilbara, Western Australia
- 2012Graduate Mining EngineerPilbara, Western Australia
- 2022 – PresentManager Projects – Energy DevelopmentBrisbane, Queensland, Australia
- 2021Superintendent Operations CentreBrisbane, Queensland, Australia
- 2020Development / Drill and Blast SuperintendentPilbara, Western Australia
- 2019Deputy Quarry ManagerPilbara, Western Australia
- 2018Development SupervisorPilbara, Western Australia
- 2017Senior Engineer of Drill, Blast and SurveyPilbara, Western Australia
- 2016Production EngineerPilbara, Western Australia
- 2015Mine scheduler – 2 week plannerPilbara, Western Australia
- 2014Drill and Blast EngineerPilbara, Western Australia
- 2012Graduate Mining EngineerPilbara, Western Australia
Working at Rio Tinto
Help us deliver the materials that make human progress possible.
The plane you’re flying in just landed. You fire up your phone and get your laptop out of the overhead bin. Immediately, you’re in work mode – thousands of miles from your office. Do you ever stop to think about all the materials that make life in the 21st century possible? At Rio Tinto, we discover, develop and deliver the materials that drive human progress. When you work with us, you’ll experience advantages you won’t find anywhere else.
Working in one of our function’s teams
We supply the materials that drive human progress. You make it all possible.
With business operations that stretch from Vancouver, British Columbia, to Perth, Western Australia, we have exciting opportunities in virtually every discipline imaginable. From HR to marketing, finance to technology, infrastructure to supply chain, and much more, the opportunities are endless. Join us and enjoy:
Our application process
01
Apply
The first thing you’ll need to do is apply to the role. You can do this with your LinkedIn profile or you can upload your resume. We’ll also ask you to complete a few questions before you submit your application.
02
Undergo assessments
Our assessments are designed to help us work out whether you are suitable for the role. We will let you know which ones you’ll need to complete.
03
Interview(s)
Our interviews could be in person or online. It’s a great opportunity for us to get to know you a bit better, answer any of your questions and talk about the exciting career opportunity you have applied for.
04
Offers and checks
At this stage, we will let you know if you have been successful. If you have been, we’ll need to conduct a couple of checks, such as a background or security check. You may also need to do a medical assessment depending on the role you have applied for.
05
Join the Rio Tinto team
Once the checks have been completed, we’ll be in touch to talk with you about your start date and answer any questions you may have before you start with us.