Divisional Secretary

• Partner closely with the General Manager and the leadership team, providing trusted executive support that keeps priorities, people and key commitments moving. 

• Build broad exposure across Rio Tinto Iron Ore while strengthening your executive coordination, stakeholder management and operational knowledge. 

• Work at the centre of a fast-paced Pilbara operation, connecting leaders and teams and helping create the structure that enables effective decision-making. 

We’re Finding Better Ways™ to provide materials the world needs, now and in the future. Our values – care, courage and curiosity – guide how we work and how we treat each other. 

About the role 

We are looking for a Divisional Secretary to provide high-level executive support to the General Manager and the leadership team, helping leaders stay focused on operational priorities and ensuring key commitments are coordinated effectively. 

In this role, you’ll act as a trusted point of coordination for the General Manager, managing complex schedules, information, meetings and travel

while building strong relationships across Rio Tinto Iron Ore.  

You’ll bring structure and forward planning to a dynamic operational environment, anticipate competing priorities and help the leadership team work efficiently and stay connected. 

This is a great opportunity for an experienced Executive Assistant or Senior Administrative professional who enjoys working closely with senior leaders, exercising judgement and discretion, and making a visible contribution to a high-performing operational team. 

What you’ll be doing 

Reporting to the General Manager and working closely with the leadership team within Rio Tinto Iron Ore, you will be: 

• Provide proactive, high-level executive support to the General Manager and leadership team, anticipating priorities and coordinating complex day-to-day commitments. 

• Act as a trusted point of contact for internal stakeholders, triaging requests, coordinating information and supporting effective communication across the organisation. 

• Partner with business advisors and administrative professionals across Rio Tinto Iron Ore to align priorities, share information and support seamless leadership operations. 

• Manage the General Manager’s complex calendar, balancing competing priorities, scheduling key engagements and proactively resolving conflicts. 

• Coordinate meetings and leadership forums, including agendas, papers, logistics and follow-up actions to support timely decision-making and accountability. 

• Arrange domestic site visits and international travel, preparing detailed itineraries and coordinating changes to minimise disruption. 

• Organise leadership workshops, conferences and divisional events, including team days, service awards and end-of-year functions. 

• Manage executive administration and financial processes, including purchase orders, invoices and corporate credit card reconciliations, with accuracy and appropriate confidentiality. 

About you 

Required for success 

• A commitment to the safety of yourself and your team 

• Demonstrated experience providing high-level Executive Assistant or comparable support to senior leaders, with the judgement to anticipate priorities, manage competing demands and keep critical commitments moving in a complex, fast-paced environment 

• Proven ability to manage complex executive calendars, leadership meetings and travel with a high degree of autonomy, including prioritising engagements, resolving conflicts and adapting quickly as business needs change 

• Demonstrated discretion and sound judgement when handling confidential, sensitive and time-critical information on behalf of senior leaders 

• Highly effective written and verbal communication skills, with experience preparing executive correspondence and meeting materials and coordinating confidently across senior leaders and diverse stakeholder groups 

• Proficiency in Microsoft Outlook, Word and PowerPoint, with demonstrated attention to detail when producing executive correspondence, presentations and leadership meeting materials 

Helpful for Success 

• Experience providing executive support within mining, resources or another large-scale operational environment, with an understanding of the pace and priorities of operational leadership 

• Experience managing executive financial administration, including purchase orders, invoice processing and corporate credit card reconciliations 

What we offer 

Be recognised for your contribution, your thinking and your hard work, and go home knowing you’ve helped the world progress.

• A work environment where safety is always the number one priority
• A permanent position working directly for Rio Tinto
• A competitive base salary reflective of your skills and experience with annual incentive program
• Comprehensive medical benefits including subsidised private health insurance for employees and immediate family               
• Attractive share ownership plan
• Company provided insurance cover
• Extensive salary sacrifice & salary packaging options
• Career development & education assistance to further your technical or leadership ambitions
• Ongoing access to family-friendly health and medical wellbeing support
• Leave for all of life’s reasons (vacation/annual, paid parental, personal & cultural leave)
• Exclusive employee discounts (banking, accommodation, cars, retail and more)

Where you’ll be working 

In the Pilbara region of Western Australia, we own a world-class, integrated network of 18 mines, 4 independent port terminals, a rail network spanning nearly 2,000 kilometres and related infrastructure – all designed to respond rapidly to changes in demand. We are one of the world’s leading producers and exporters of iron ore.

Applications close on 20th Of October 2026 (Rio Tinto reserves the right to remove advertised roles prior to this date). 

About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.

Respect and Inclusion

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTQ+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

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