Executive Assistant

Executive Assistant

• Provide trusted, high‑quality administrative support enabling senior lawyers to operate effectively and efficiently.

• Drive consistency across diary management, travel, onboarding and legal spend within the Brisbane Legal team.

• Apply sound judgement, professionalism, and attention to detail in a fast‑paced, confidential legal environment.

About the role:

We are looking for an experienced Executive Assistant to provide high‑quality administrative support to senior lawyers or discrete teams of lawyers within our Legal function. This is a fast‑paced, highly collaborative role where consistency, professionalism and sound judgement are critical.

The role plays an important part in ensuring the Legal team operates efficiently and in a consistent way. Moving forward, all Executive Assistants will perform a common set of core duties across the function, including active management of purchase orders and legal spend. Refresher training will be provided to support capability uplift and confidence where required.

Reporting to the RTAL Chief Counsel and senior lawyers within the Brisbane Legal team, you will:

• Diary management: Provide administrative support to senior lawyers or discrete teams of lawyers, including proactive diary management, coordination of meetings and events, and handling confidential correspondence.

• Travel: Arrange and coordinate travel and logistics for senior lawyers or discrete teams of lawyers, including offsite meetings and associated itineraries.

• Spend management (POs and expenses): Manage expense processing (including legal spend and travel expenses), purchase order requisitions and ongoing spend management. This includes budget management at a matter level (e.g. PO headroom), monitoring ongoing legal spend, and liaising with external law firms in relation to costs.

• Onboarding: Assist with the onboarding and integration of new team members, ensuring smooth induction processes, IT and system access, and training on relevant tools. Maintain and update intranet pages, directories and distribution lists as required.

• Communication support: Assist with the preparation, formatting and coordination of reports, presentations and internal communications using advanced Microsoft Office skills.

• General administration: Provide general administrative support as required, contributing to the effective and consistent operation of the Legal team.

What you’ll bring:

• Prior experience in an Executive Assistant or senior administrative role, ideally supporting legal or professional services teams

• Diplomatic communicator with strong organisational skills with the ability to manage relationships, competing priorities and high volumes of work

• High attention to detail and a strong sense of accountability

• Experience managing purchase orders, expenses and budget tracking, or a willingness to build capability in this area

• Advanced capability in Microsoft Office applications and related business systems

• Strong written and verbal communication skills, with the ability to engage effectively at all levels

• Sound judgement, discretion and the ability to handle confidential information appropriately

What we offer:

Be recognised for your contribution, your thinking and your hard work, and go home knowing you’ve helped the world progress.

• A work environment where safety is always the number one priority.

• A permanent position working directly for Rio Tinto.

• A competitive base salary reflective of your skills and experience with annual incentive program.

• Comprehensive medical benefits including subsidised private health insurance for employees and immediate family.

• Attractive share ownership plan.

• Extensive salary sacrifice & salary packaging options.

• Career development & education assistance to further your technical or leadership ambitions.

• Ongoing access to family‑friendly health and medical wellbeing support.

• Leave for all of life’s reasons (vacation/annual, paid parental, sick leave).

• Exclusive employee discounts (banking, accommodation, cars, retail and more).

#gts

About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.

Respect and Inclusion

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

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