Divisional Secretary

Divisional Secretary

• Are you a master of coordination and time management? Do you thrive in a fast-paced environment?

• Exciting opportunity to join PMO and Functions supporting the team to focus on high-impact work.

• Perth based Monday to Friday opportunity with flexible remote working

About the role 

We are seeking a Divisional Secretary to join our Rio Tinto PMO and Functions teams. This is an exciting Perth-based opportunity to support a well-connected and collaborative team.

As a Divisional Secretary, you will be expected to demonstrate the highest levels of professionalism, discretion, and integrity. Your role will be critical in fostering strong working relationships across the organisation, while developing a comprehensive understanding of our systems, processes, and operational frameworks.

Reporting to the General Manager for PMO and Functions, you will:

• Provide administration and secretarial services to the General Manager, such as calendar management, managing workflow approvals, coordinating travel arrangements and itinerary, raising purchase orders, and processing company credit card statements, expenses and invoices

• Coordinate arrangements for management team meetings, and events

• Monitor deadlines and track actions across multiple workstreams to ensure timely follow-up and execution

• Prepare high-quality briefing materials, agendas, and pre-read documents, ensuring the team is well-prepared for internal and external engagements

• Anticipate and coordinate scheduling conflicts, ensuring effective use of time and balancing operational needs with strategic focus

• Liaise with internal and external stakeholders on behalf of the team to streamline communication and improve response times

About you

To succeed in the role, you will have:

• Proven experience in a high-level administrative or executive support role, preferably within a complex, fast-paced corporate environment 

• A high degree of discretion and professionalism in handling confidential and sensitive information

• A proactive and positive mindset, with a genuine commitment to fostering a strong and collaborative team culture

• Exceptional organisational skills, with the ability to manage competing priorities, adapt to changing demands, and operate autonomously with minimal supervision

• Advanced proficiency in Microsoft Office applications, including Outlook, Word, and PowerPoint

• Outstanding written and verbal communication skills, with the ability to engage effectively across all levels of the organisation

• Meticulous attention to detail, ensuring accuracy and consistency in all aspects of work

What we offer  

• A work environment where safety is always the number one priority  

• A permanent position working directly for Rio Tinto 

• A competitive base salary reflective of your skills and experience with annual incentive bonus

• Comprehensive medical benefits including subsidised private health insurance for employees and immediate family 

• Attractive share ownership plan 

• Company provided insurance cover 

• Extensive salary sacrifice & salary packaging options 

• Career development & education assistance to further your technical or leadership ambitions 

• Ongoing access to family-friendly health and medical wellbeing support 

• Leave for all of life’s reasons (vacation/annual, paid parental, sick leave, cultural leave) 

• To better suit different family needs, our paid parental leave approach gives all parents the option to take 18 weeks of paid leave after a new child arrives – at a time that suits them 

• Exclusive employee discounts including hotel stays, banking, accommodation, cars, retail and more.

Where you’ll be working

This role is based in Perth, at our head office in Central Park, working Monday to Friday with flexible working arrangements on offer.

In the Pilbara region of Western Australia, we own a world-class, integrated network of 17 mines, four independent port terminals, a rail network spanning nearly 2,000 kilometres and related infrastructure – all designed to respond rapidly to changes in demand. We are one of the world’s leading producers and exporters of iron ore.

Applications will close on Thursday 23rd October, 2025 (Rio Tinto reserves the right to remove advertised roles prior to this date)

About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.

Every Voice Matters

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

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