Secretary Divisional

•    Supportive team culture with a focus on inclusion, safety and work life balance
•    Take the next step with your Administrative career
•    This role is offered on a 5:2 4:3 roster FIFO from Perth or Busselton – Flexible working arrangements in Perth at our Central Park office in conjunction with site is also available upon agreement
 

Where we’re all welcome    

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us who we are.    

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.    

We acknowledge that all people are different and believe that our differences are our strength.  The diversity of skills, life experiences and perspectives within our team enhances our way of working and our ability to achieve success together.   
 

About the role 

We are looking for Divisional Secretary to join our Pilbara Mines Greater Hope Downs Team. This is an exciting opportunity to support high-performing teams and our current operations.

As a Divisional Secretary, you will be expected to demonstrate the highest levels of professionalism, discretion, and integrity. Your role will be critical in fostering strong working relationships across the organisation, while developing a comprehensive understanding of our systems, processes, and operational frameworks.

Reporting to the General Manager, the role will see you:

•    Providing high-level administrative support to the division’s leadership team
•    Managing complex calendars and scheduling for the General Manager
•    Coordinating travel arrangements and preparing detailed itineraries for both domestic site visits and international travel
•    Organising and facilitating meetings, workshops, events, and conferences—such as divisional team days, service awards, and end-of-year functions
•    Processing financial transactions including raising purchase orders, managing invoices, and reconciling corporate credit card expenses
•    Collaborating closely with business advisors and administrative professionals across Rio Tinto Iron Ore (RTIO) to ensure seamless operations and aligned priorities within the division and broader business
 

About you

To succeed in the role, you will have:
•    Proven experience in a high-level administrative or executive support role, preferably within a complex, fast-paced corporate environment
•    A high degree of discretion and professionalism in handling confidential and sensitive information
•    A proactive and positive mindset, with a genuine commitment to fostering a strong and collaborative team culture
•    Exceptional organisational skills, with the ability to manage competing priorities, adapt to changing demands, and operate autonomously with minimal supervision
•    Advanced proficiency in Microsoft Office applications, including Outlook, Word, and PowerPoint
•    Outstanding written and verbal communication skills, with the ability to engage effectively across all levels of the organisation
•    Meticulous attention to detail, ensuring accuracy and consistency in all aspects of work

What we offer  

•    Be recognised for your contribution, your thinking and your hard work, and go home knowing you’ve helped the world progress. 
•    A work environment where safety is always the number one priority 
•    A permanent position working directly for Rio Tinto 
•    A competitive base salary reflective of your skills and experience with annual incentive bonus 
•    Comprehensive medical benefits including subsidised private health insurance for employees and immediate family 
•    Attractive share ownership plan 
•    Company provided insurance cover 
•    Extensive salary sacrifice & salary packaging options 
•    Career development & education assistance to further your technical or leadership ambitions 
•    Ongoing access to family-friendly health and medical wellbeing support 
•    Leave for all of life’s reasons (vacation/annual, paid parental, sick leave, cultural leave) 
•    To better suit different family needs, our paid parental leave approach gives all parents the option to take 18 weeks of paid leave after a new child arrives – at a time that suits them 
•    Exclusive employee discounts including hotel stays, banking, accommodation, cars, retail and more.
 

We are committed to elevating Indigenous voices and increasing cultural knowledge in our business. Diversity of skills, life experiences and perspectives within our team enhances our way of working and our ability to achieve success together. To help you on your journey with us, you’ll also have access to:

•    Specialist Indigenous Support Advisors are always there for our Indigenous employees and available to support through any aspect of your employment
•    Dedicated Indigenous Talent Programme for our Operators and Tradespersons and entry level operational roles. This programme is designed to create long term sustainable careers for our Indigenous Employees to grow into leadership or technical pathways to ensure you have every opportunity to grow your career.
•    Indigenous leadership programmes across some professional and operational roles to ensure that we are developing Indigenous Leaders
 

Where you’ll be working    

This role is site based at our Greater Hope Downs sites on a 5 days on, 2 days off, 4 days on, 3 days off roster. 

Flexible working arrangements in Perth at our Central Park office in conjunction with site is also available upon agreement.

Applications close on the 26th May 2025 (Rio Tinto reserves the right to remove advertised roles prior to this date)

About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.

Every Voice Matters

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

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