Executive Assistant | Brisbane
- Support senior leaders and become a trusted partner in a fast paced, global organisation.
- Own complex diary management, travel coordination and high-priority business activities that keep teams operating effectively.
- Play a key role in shaping team engagement through events, Town Halls, communications and leadership support.
- Join a collaborative Brisbane-based team with opportunities to build your capability and grow your career across Rio Tinto.
About the role
Finding better ways to provide the materials the world needs.
As an Executive Assistant, you will provide high level administrative and coordination support to leaders and teams across the business. You will be responsible for managing complex priorities, coordinating executive schedules, and ensuring the smooth delivery of day-to-day business operations. Acting as a trusted point of contact, you will exercise discretion, sound judgement and strong stakeholder management skills while supporting a dynamic and fast-paced environment.
Key responsibilities
Reporting to the relevant leader, you will:
- Provide high-level administrative and coordination support to leaders and teams
- Manage complex calendars, coordinating appointments, meetings and competing priorities
- Arrange domestic and international travel, accommodation, itineraries and associated logistics
- Act as a key gatekeeper, managing communications, requests and stakeholder interactions with professionalism and discretion
- Anticipate business needs and proactively identify opportunities to improve efficiency and support outcomes
- Coordinate leadership meetings, team meetings and Town Halls, including agenda preparation, presentation development and follow-up actions
- Support the planning and delivery of team events, workshops, off-sites and engagement activities
- Prepare reports, dashboards, presentations, correspondence and other business documentation
- Assist with newsletter content, team communications and business updates
- Process and track service requests, expenses and administrative workflows
- Coordinate visitor management, meeting room bookings and office logistics as required
- Support business improvement initiatives, projects and a variety of ad hoc administrative activities
What you'll bring
You are an experienced Executive Assistant / Coordinator who thrives in a busy environment and takes pride in staying one step ahead.
You will also have:
- Demonstrated experience supporting senior leaders or business teams in an administrative, coordination or executive support capacity
- Proven ability to manage multiple priorities and maintain composure in a fast-paced environment
- Strong diary management and travel coordination experience
- Exceptional organisational skills with a high degree of attention to detail
- A proactive mindset with the ability to anticipate needs and resolve issues before they arise
- Strong stakeholder management and relationship-building capabilities
- Experience exercising confidentiality, sound judgement and professionalism when handling sensitive information
- Excellent written and verbal communication skills
- Advanced Microsoft Office skills, including Outlook, PowerPoint, Word and Excel
- Experience preparing presentations, meeting materials, newsletters and business communications
What we offer
- A competitive salary package including annual incentive programme
- Flexible and hybrid working arrangements where applicable
- Comprehensive medical and wellbeing support
- Ongoing professional development and career growth opportunities
- Access to industry-leading parental leave and family support benefits
- A collaborative and inclusive work environment where your contribution is valued
Where you'll be working
Our Brisbane office is located in the heart of Queensland's capital city, close to public transport, dining and cultural precincts. As part of Rio Tinto's Business Services team, you'll work alongside talented professionals who support operations and projects across Australia and around the world.
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About Rio Tinto
Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.
We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.
Respect and Inclusion
At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.
We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.
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Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminum, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.
We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs—striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win and meet opportunities.
At Rio Tinto, we particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQ+ community, mature workers, people with disabilities, and people from different cultural backgrounds.
We are committed to an inclusive environment where people feel comfortable being themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or anything else that makes us who we are.
Start your application
Take your leadership career to the next level.
Where can Rio Tinto take you?
You’re passionate and ambitious with tremendous career aspirations. The breadth and growth of our organisation empowers you to define your ideal career path.
Take a look at Katie’s career journey
Take a look at Katie’s career journey
- 2022 - PresentManager Projects - Energy DevelopmentBrisbane, Queensland, Australia
- 2021Superintendent Operations CentreBrisbane, Queensland, Australia
- 2020Development / Drill and Blast SuperintendentPilbara, Western Australia
- 2019Deputy Quarry ManagerPilbara, Western Australia
- 2018Development SupervisorPilbara, Western Australia
- 2017Senior Engineer of Drill, Blast and SurveyPilbara, Western Australia
- 2016Production EngineerPilbara, Western Australia
- 2015Mine scheduler - 2 week plannerPilbara, Western Australia
- 2014Drill and Blast EngineerPilbara, Western Australia
- 2012Graduate Mining EngineerPilbara, Western Australia
- 2022 – PresentManager Projects – Energy DevelopmentBrisbane, Queensland, Australia
- 2021Superintendent Operations CentreBrisbane, Queensland, Australia
- 2020Development / Drill and Blast SuperintendentPilbara, Western Australia
- 2019Deputy Quarry ManagerPilbara, Western Australia
- 2018Development SupervisorPilbara, Western Australia
- 2017Senior Engineer of Drill, Blast and SurveyPilbara, Western Australia
- 2016Production EngineerPilbara, Western Australia
- 2015Mine scheduler – 2 week plannerPilbara, Western Australia
- 2014Drill and Blast EngineerPilbara, Western Australia
- 2012Graduate Mining EngineerPilbara, Western Australia
Working at Rio Tinto
Help us deliver the materials that make human progress possible.
The plane you’re flying in just landed. You fire up your phone and get your laptop out of the overhead bin. Immediately, you’re in work mode – thousands of miles from your office. Do you ever stop to think about all the materials that make life in the 21st century possible? At Rio Tinto, we discover, develop and deliver the materials that drive human progress. When you work with us, you’ll experience advantages you won’t find anywhere else.
Working in one of our function’s teams
We supply the materials that drive human progress. You make it all possible.
With business operations that stretch from Vancouver, British Columbia, to Perth, Western Australia, we have exciting opportunities in virtually every discipline imaginable. From HR to marketing, finance to technology, infrastructure to supply chain, and much more, the opportunities are endless. Join us and enjoy:
Our application process
01
Apply
The first thing you’ll need to do is apply to the role. You can do this with your LinkedIn profile or you can upload your resume. We’ll also ask you to complete a few questions before you submit your application.
02
Undergo assessments
Our assessments are designed to help us work out whether you are suitable for the role. We will let you know which ones you’ll need to complete.
03
Interview(s)
Our interviews could be in person or online. It’s a great opportunity for us to get to know you a bit better, answer any of your questions and talk about the exciting career opportunity you have applied for.
04
Offers and checks
At this stage, we will let you know if you have been successful. If you have been, we’ll need to conduct a couple of checks, such as a background or security check. You may also need to do a medical assessment depending on the role you have applied for.
05
Join the Rio Tinto team
Once the checks have been completed, we’ll be in touch to talk with you about your start date and answer any questions you may have before you start with us.