Executive Assistant

Executive Assistant | Brisbane

• Support senior leaders and become a trusted partner in a fast paced, global organisation.
• Own complex diary management, travel coordination and high-priority business activities that keep teams operating effectively.
• Play a key role in shaping team engagement through events, Town Halls, communications and leadership support.
• Join a collaborative Brisbane-based team with opportunities to build your capability and grow your career across Rio Tinto.

About the role

Finding better ways to provide the materials the world needs.

As an Executive Assistant, you will provide high level administrative and coordination support to leaders and teams across the business. You will be responsible for managing complex priorities, coordinating executive schedules, and ensuring the smooth delivery of day-to-day business operations. Acting as a trusted point of contact, you will exercise discretion, sound judgement and strong stakeholder management skills while supporting a dynamic and fast-paced environment.

Key responsibilities

Reporting to the relevant leader, you will:

• Provide high-level administrative and coordination support to leaders and teams
• Manage complex calendars, coordinating appointments, meetings and competing priorities
• Arrange domestic and international travel, accommodation, itineraries and associated logistics
• Act as a key gatekeeper, managing communications, requests and stakeholder interactions with professionalism and discretion
• Anticipate business needs and proactively identify opportunities to improve efficiency and support outcomes
• Coordinate leadership meetings, team meetings and Town Halls, including agenda preparation, presentation development and follow-up actions
• Support the planning and delivery of team events, workshops, off-sites and engagement activities
• Prepare reports, dashboards, presentations, correspondence and other business documentation
• Assist with newsletter content, team communications and business updates
• Process and track service requests, expenses and administrative workflows
• Coordinate visitor management, meeting room bookings and office logistics as required
• Support business improvement initiatives, projects and a variety of ad hoc administrative activities

What you'll bring

You are an experienced Executive Assistant / Coordinator who thrives in a busy environment and takes pride in staying one step ahead.

You will also have:

• Demonstrated experience supporting senior leaders or business teams in an administrative, coordination or executive support capacity
• Proven ability to manage multiple priorities and maintain composure in a fast-paced environment
• Strong diary management and travel coordination experience
• Exceptional organisational skills with a high degree of attention to detail
• A proactive mindset with the ability to anticipate needs and resolve issues before they arise
• Strong stakeholder management and relationship-building capabilities
• Experience exercising confidentiality, sound judgement and professionalism when handling sensitive information
• Excellent written and verbal communication skills
• Advanced Microsoft Office skills, including Outlook, PowerPoint, Word and Excel
• Experience preparing presentations, meeting materials, newsletters and business communications

What we offer

• A competitive salary package including annual incentive programme
• Flexible and hybrid working arrangements where applicable
• Comprehensive medical and wellbeing support
• Ongoing professional development and career growth opportunities
• Access to industry-leading parental leave and family support benefits
• A collaborative and inclusive work environment where your contribution is valued

Where you'll be working

Our Brisbane office is located in the heart of Queensland's capital city, close to public transport, dining and cultural precincts. As part of Rio Tinto's Business Services team, you'll work alongside talented professionals who support operations and projects across Australia and around the world.

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About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.

Respect and Inclusion

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

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