Analyst – Document Control and Information Management

• Great opportunity to build expertise in Document Control and Information Management
• Manage the registration, classification, version control and distribution of project documentation
• Support document quality, compliance, audit readiness and continuous improvement initiatives
• The role is based in Bengaluru

About the role

We are looking for a meticulous and organised Analyst – Document Control and Information Management to support the accurate and controlled management of project documentation.

The selected individual will work alongside Information Controllers and the broader Information Management team to maintain document integrity, support project teams and ensure compliance with company policies, quality requirements and applicable regulatory standards throughout the document lifecycle.

What the role entails

This role is a strong opportunity for a document control professional with experience managing controlled documentation within engineering, construction, oil and gas, or other asset-intensive environments.

Success in this role will require strong attention to detail, sound organisational skills and a clear understanding of document registration, classification, metadata, version control and approval workflows.

The successful candidate will help ensure that project documents are correctly registered, stored, accessed, maintained and distributed through the applicable Electronic Document Management System or Information Management System.

The role will also support audits, compliance activities, workflow improvements and broader Information Management initiatives.

Reporting line: Information Management Lead

Function: Document Control and Information Management

Scope

Your scope will include, but is not limited to, the following:

Document registration and control

• Receive, review, classify and register incoming and outgoing project documents in accordance with defined naming conventions, taxonomy and metadata standards.
• Maintain an organised and systematic filing structure within the EDMS or IMS to enable accurate and timely document retrieval.
• Track document revisions and ensure that only the latest approved versions are circulated across the project and organisation.
• Update and maintain document control logs, registers and metadata to ensure records remain current, accurate and auditable.
• Control access to documentation and safeguard confidential or sensitive information in accordance with company policies.

Quality and compliance

• Review documents for adherence to internal quality and compliance standards before distribution or filing.
• Support internal and external audits by retrieving documentation and verifying compliance with relevant regulatory and industry requirements.
• Support the implementation and maintenance of document control procedures, standards and work instructions.
• Identify and escalate document non-conformances, version-control issues and quality risks to the Information Management Lead.
• Maintain accurate audit trails and records in support of applicable compliance requirements

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Document distribution and stakeholder support

• Distribute documents to relevant stakeholders in a timely, accurate and controlled manner.
• Coordinate with engineers, project managers and other departments to facilitate document approvals and ensure that approval workflows are completed correctly.
• Act as the first point of contact for document-related queries from authors, project teams and business users.
• Guide business users on document submission, retrieval and compliance requirements.
• Provide responsive support while maintaining a strong customer-service mindset.

Continuous improvement

• Identify opportunities to improve document control processes, filing structures and workflow efficiency within the Information Management System.
• Contribute to the development and delivery of document-control training and awareness sessions for project team members.
• Support the Information Management team with broader workflow improvements and compliance initiatives.
• Support digitalisation and automation initiatives associated with Information Management governance.
• Contribute to the development and maintenance of standards-related knowledge bases, workflows and AI-enabled support tools.

About yourself

We are looking for candidates with:

• An associate’s or bachelor’s degree in Information Management, Engineering, Business or a related discipline, or equivalent professional experience.
• Approximately three years of experience as a Document Controller or in a similar document-control role.
• Experience within engineering, construction, oil and gas, or another asset-intensive industry would be advantageous.
• Practical experience with document management platforms and EDMS solutions such as ALIM, SharePoint, Documentum, OpenText or an equivalent system.
• A strong understanding of document registration, classification, version control, naming conventions and metadata management.
• An understanding of the complete document lifecycle, including creation, review, approval, distribution, maintenance and archival.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Visio and Outlook.
• The ability to maintain document logs, registers, metadata and audit trails accurately.
• Strong attention to detail, organisational capability and time-management skills.
• The ability to manage competing priorities and large volumes of controlled documentation.
• Excellent written and verbal communication skills.
• Strong stakeholder engagement and interpersonal skills.
• The ability to work independently while collaborating with geographically dispersed teams.
• The ability to handle confidential or sensitive information with discretion.
• A continuous improvement mindset focused on simplification, standardisation and workflow efficiency.

Desirable experience

• Certification in document control, records management or information governance.
• Three to four years of relevant experience, including exposure to a shared-services environment.
• Experience with asset lifecycle information management platforms such as ALIM, Documentum or OpenText.
• Experience supporting audits or compliance reviews in a document-control capacity.
• Foundational knowledge of maintenance and data management principles.
• Experience using digital and AI-enabled tools.
• Demonstrable safety awareness.
• Exposure to SAP PM, CMMS/EAM, asset master data or asset-intensive operations.

About Rio Tinto

Every idea, every innovation, every little thing the world calls “progress” begins with a first step, and someone willing to take it: explorers, inventors, entrepreneurs. Pioneers.

For nearly 150 years, Rio Tinto has been a company of pioneers, comprising generations of people across the globe with the grit and vision to produce materials essential to human progress.

Where you’ll be working

The role is based in Bengaluru, India. The successful candidate will work with project teams, engineers, project managers, business users, Information Controllers and the broader Information Management team.

Every Voice Matters

We are committed to an inclusive environment where people feel comfortable being themselves. We want our people to feel that all voices are heard, all cultures are respected and a variety of perspectives are not only welcome but also essential to our success.

We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

At Rio Tinto, we particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA+ community, mature workers, people with disabilities and people from different cultural backgrounds.

If this sounds like you and the opportunity you are looking for, apply now or before 10th October 2026

About Rio Tinto
 

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.
 

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.

Respect and Inclusion

At Rio Tinto, we particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQ+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

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